Quotation Generator

Before a job is agreed, clients want to know the price. The Quotation Generator lets you create clear, itemised quotes and estimates that lay out exactly what you will deliver and what it will cost, helping you win work and avoid misunderstandings about scope and price later on.

A tidy, professional quotation builds trust and makes it easy for a prospective client to say yes, while giving you a written record of what was offered.

Add your details and the client's, list each item or service with its price, and the totals calculate for you. Set your currency, include your terms and a validity date, and download a PDF ready to send.

Itemise rather than quoting a single figure. A lump sum invites the client to negotiate the whole number, while a breakdown lets them see what each part costs and, if the budget is tight, remove a component rather than push back on everything. It also demonstrates that the price was reasoned rather than guessed.

This is the field people skip and later regret. Without an expiry, a quote is arguably open indefinitely, and clients do occasionally accept one months later — after your costs have risen, your availability has changed, or the assumptions behind the price have stopped holding.

Thirty days is a common default. Anything involving materials with volatile pricing warrants something shorter, and saying so explicitly is normal commercial practice rather than a sign of instability.

Be equally explicit about what the price excludes. Most disputes about quotes are not about the number but about scope — whether revisions, travel, materials or a second round of amendments were included. Listing exclusions feels awkward to write and prevents the conversation nobody enjoys having later.

The two words are used interchangeably in conversation and mean different things in practice. A quotation is a fixed price for defined work — if you quote it, you are generally expected to honour it. An estimate is an informed projection that may change as the work reveals itself.

Use the right word for what you are offering, and say which it is on the document. A client who received something headed 'quotation' and later gets a larger invoice has a legitimate grievance, and it is entirely avoidable by labelling an estimate as an estimate and explaining what would cause it to move.

Where work genuinely cannot be priced accurately upfront, an estimate with a stated basis — a day rate and an expected range — is more honest and more defensible than a precise-looking number invented to close the deal.

Quotations are generated in your browser with no signup and no watermark, and nothing is uploaded. Your pricing is competitively sensitive information — what you charge, and what you are prepared to discount — and it is not data to hand over casually in exchange for a template.