Receipt Generator

When a customer pays, a receipt confirms the transaction for both of you. The Receipt Generator creates clean, professional receipts recording what was paid for, how much, and when — useful for cash sales, deposits, services rendered and any payment where the customer needs proof.

Issuing proper receipts keeps your records straight, supports your bookkeeping and gives customers the documentation they need for their own expenses or warranties.

Enter your details, the customer's, and what was paid for with the amounts. Set the currency, add the date and a reference, and download a PDF to print or send.

Record the payment date rather than the date you are writing the receipt, if they differ. The receipt documents when money changed hands, and that date is what matters for both parties' accounts.

Note the payment method too. 'Paid in cash' versus 'paid by bank transfer, ref 4471' makes a substantial difference when someone is trying to trace a transaction months later, and it is the detail most often left off.

These get conflated constantly, and the distinction is simple: an invoice requests payment, a receipt confirms payment was made. One looks forward, the other looks back.

The practical consequence is that they are not interchangeable in your records. Issuing a receipt does not create a record of money owed, and marking an invoice 'paid' is not the same as giving the customer proof of payment. For cash transactions in particular, the receipt may be the only evidence the payment happened at all.

Where a customer has paid a deposit against a larger sum, say so explicitly — the amount received, what it relates to, and the balance outstanding. A receipt for £500 against a £2,000 job is much clearer when it states that on its face.

Your customer usually needs the receipt for something specific: claiming an expense, supporting a warranty claim, substantiating a tax deduction, or reclaiming input tax if they are registered for VAT.

That shapes what the document must contain. A receipt missing your business name, the date, or a description of what was purchased may be rejected by whoever is processing their claim, and they will come back to you for a replacement. Including your tax registration number where you have one is worth the two seconds it takes.

Give one without being asked. Customers who have to chase a receipt remember the friction more clearly than the transaction.

Receipts are generated in your browser with no signup and no watermark, and transaction details are never uploaded. Keep your own copy of everything you issue — receipts are a component of your sales records, and most jurisdictions require those to be retained for several years.